Labels and databases1/29/2024 ![]() This allows you to set the usual table properties for Writer (table width, column width, and so on). Their use is described below, using the Reader table of the Media database.Īs soon as table columns have been selected, the Properties button for the table is activated. The main new icons are those in the last section: Data to Text, Data to Fields, Mail Merge, Data Source of Current Document, Explorer On/Off. (The icons on your display may be different from those shown in the figure.) Many of the icons in the toolbar ( Figure 2) will be familiar from data entry into tables. For example, the database shown below has separate tables for street names, postcodes, and towns.įor a proper view of the data (but without the ability to edit), queries or views are more suitable. However, direct entry into tables should be carried out with caution in very complex relational databases, as the tables are linked together with foreign keys. To the right of the name tree, you can see the table you have selected. For databases protected by a password, the password must be entered at this point. ![]() Only when you click on the Tables folder is the database actually accessed. Internal forms and reports can only be accessed by opening the database itself. Other sub-folders of the database are not made available here. Other data sources are listed by their registered names.Ĭlick on the expansion sign in front of the database name to open the database and show sub-folders for queries and tables. The Bibliography data source is included in LibreOffice by default. Registered data sources are shown on the left side of the data source browser, which is located by default at the top of the workspace. The fn key (function) permits the use of the F keys for more than one feature. If you are using a laptop, you may need to press Ctrl+fn+shift+F4. Click it to make it visible at the right end of the toolbar. Scroll down to near the bottom to find the Data Sources button. To make it visible, right-click the Save button to open this toolbar. The Data Sources icon is not usually visible on the Standard toolbar. To open the browser, use View > Data Sources, or press the Ctrl+Shift+ F4 keys, or click the icon on the Standard toolbar. The data source browser in Writer and Calc provides access to tables and queries of all registered databases under their registered names. The name serves as an alias, which can also be used in queries to the database. Give the database itself a suitably informative registered name, for example the name of the database file. Using Tools > Options > LibreOffice Base > Databases > New, you can register a database for subsequent use by other LibreOffice components.įind the database using a file browser and connect it to LibreOffice in a similar way as for a simple form. Many functions, such as printing labels or using data for form letters, require the registration of a database in the configuration of LibreOffice. External forms can also interact directly with Base, provided that the path to the data sources is supplied. This means that the use of Base is not necessarily tied to the registration of databases in the configuration of LibreOffice. With Base, you can use documents in LibreOffice Writer and Calc in various ways as data sources. Other versions of LibreOffice may differ in appearance and functionality. Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: you send to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted. You may distribute it and/or modify it under the terms of either the GNU General Public License ( ), version 3 or later, or the Creative Commons Attribution License ( ), version 4.0 or later.Īll trademarks within this guide belong to their legitimate owners. This document is Copyright © 2021 by the LibreOffice Documentation Team.
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